The inspection procedure must not be disorderly, arbitrary, without form and the like. On the contrary, the process is always formally shaped, which means that it must be legally and substantially uniform.
The procedural provisions that apply in the performance of inspection are:
- Upon arriving on the premises the inspector should identify himself with the person welcoming him and request to meet the person conducting the business (Owner, Manager or his representative).
- Meet the person concerned and makes official identification, produce his/her credentials if requested (identity card) and state reasons for the visit.
- Request for the production of employment register, Personnel Record Cards of employees files and retrieves the necessary information to be received on inspection forms. Note any irregularities and discuss with the official concern.
- Ask any questions regarding enterprise that are relevant to labor, occupational safety and health note any complaints and at the same time give advice on any matter that is unclear and request the rectification of any irregularities. Inform the official that a thorough visit is to be made on the premises. Talk to the supervisors, foreman, safety and health representative, regarding safety, health and labor relation and any difficulty encountered in discharging his/her duties as a worker’s representative and that of his/her duties as a worker and that of his/her fellow worker. Discus with him/her any points and advice him/her accordingly
- Inspect all machinery, stores, and welfare facilities, observe the work Process and note any irregularities. (Completing the relevant form) discuss with the worker/s operating machinery, handling chemicals, or anyone doing any hazardous process and give advice on the safety measures to be adopted.
- Observe if any action has been taken to rectify any recommendation or orders given on previous visits.
- After the visit, the inspector should return to the official and inform him/her of any irregularities and complaints noted, but should not divulge the identity of the person making the complaints and discuss the ways for rectification.
- Provide relevant piece of legislation, posters or information material if asked by the official.
- Give clarification regarding working conditions if requested by workers collectively, provided the employer gives permission.
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